Required Application Materials
The 2011 guidelines and application will be posted here in February 2011. For your reference, the 2010 guidelines and application are available here and below. Please do not use this application for the 2011 deadline - your application will be deemed ineligible.
Required Application Materials
1) Two (2) sets of the following materials collated in this order. Use paperclips to secure each set - do not staple or bind into a notebook or folder.
- Roster Application Form including blue ink signature
- List of your touring engagements from the past two years. Include contact name; presenting organization name, address and telephone number; fees paid; and a brief description of services provided for each engagement. Limit to 3 pages.
- Your standard Artist/Presenter Contract including any addenda and/or riders (e.g., staging requirements, technical requirements/questionnaires).
2) Three (3) copies of your current and complete promotional kit. This kit should include all the materials normally provided to a presenter who has engaged the artist/company. Most kits include some or all of the following items organized in a folder or binder:
- biographical information on the artist/company members, or for larger ensembles, the key members
- description of repertoire
- description of residency activities
- locally adaptable press releases
- clear, high contrast photographic prints, b&w or color, and/or a color contact sheet showing a variety of photos available electronically
- copies of flyers, handbills or posters
- copies of reviews and/or press quotes
- letters of support from presenters who have hired you for a touring engagement
- study guide(s)
3) Two (2) copies of a Work Sample. All work samples and their boxes must be labeled with the applicant's name.
Applicants must submit video and/or audio documentation of work presented or recorded during the past five years and currently available for touring. Samples with no date or older than five (5) years will not be reviewed.
Choose Your Work Sample
The quality of the performance on your work sample is critical to the panel's evaluation of your application. One panelist will have your complete work sample(s) several weeks before the panel review meeting and will have the opportunity to review the entire sample. Generally, the full panel will review no more than five (5) minutes of your work sample.
- Select work that shows your strongest technical and artistic abilities, and also conveys the breadth of your styles and the range of performers.
- If submitting a variety of excerpts from longer works, it may be helpful to include at least one complete work at the end of the recording.
- Videos in "real time" with individual selections lasting at least several minutes are generally preferred over promotional videos with very brief clips and/or voice/music dubbed on top of the visual elements.
- If your work includes audience interaction, a live performance recording may be helpful.
Prioritize Your Selections For Review
For all work samples, indicate on your Work Sample Description page which cuts/chapters are your first three suggestions for review. All tapes should be cued to the first selection you wish the panel to review. The panel may choose to review anything submitted.
Describe Your Work Sample
On the Work Sample Description page of the application, list your suggestions for review. For each work, list the title, date presented or produced, running time, and any other information that will help the panel to understand the work (choreographer, composer, playwright, director, musicians, description of setting/story, etc.). If you are an individual artist and there are other artists represented on the work sample, please provide information that will help the panel to recognize your performance.
Please Note:
All panelists will receive copies of item #1 for each applicant in advance of the panel meeting. Only one panelist will receive a copy of your promotional Kit and your work sample. The rest of the panel will review these materials at the panel meeting. Most panelists will not have an opportunity to review your promotional kit in depth. Be sure to include all critical information within the materials listed as item #1 above.
As part of the review process, panelists may also visit applicants' websites.
Return of Application Materials
If you would like your work samples and promotional kits returned after the panel review meeting you must enclose a self-addressed envelope with sufficient postage and protection. If you are accepted we will retain one copy of all materials.